Word

True/False
Indicate whether the statement is true or false.

____	1.	In Word 2010, the Ribbon can be customized with your own tabs.

____	2.	The Spelling & Grammar check is always correct.

____	3.	It is possible to change the shape of a text box.

____	4.	By default, breaks are hidden.

____	5.	
In a hyperlink, the address and the display text must be the same.

Multiple Choice
Identify the choice that best completes the statement or answers the question.

____	6.	Tasks such as Save, Open and Print are now found in ___________.
a.	Home Tab	c.	Print Tab	
b.	Backstage View 	d.	Home Tab	

____	7.	You can change the font size with the ___________.
a.	Font Size List Arrow	c.	Shrink Font Button 	
b.	Grow Font Button	d.	All of the above 	

____	8.	
To save an edited document while keeping the original version, use ___________.
a.	Save As	c.	Save Overwrite 	
b.	Save and Send Button 	d.	Save	

____	9.	To change the page size, you'll need to go to the ___________ tab.
a.	Home Tab	c.	Page Layout Tab	
b.	File Tab	d.	Margins Tab	

____	10.	The ________ wavy line indicates a contextual spelling error.
a.	Red 	c.	Green	
b.	Blue	d.	Yellow	

____	11.	
The ________ wavy line indicates a grammar error.
a.	Red	c.	Green	
b.	Blue	d.	Yellow 	

____	12.	
If you're sharing a document and don't want the spelling and grammar errors to be marked, you'll need to create ___________ for that document.
a.	Permissions	c.	Exceptions	
b.	Copyright	d.	Copies	

____	13.	
To use more than one type of alignment in a single line, you should create ___________.

a.	Margin Stops	c.	Columns	
b.	Tab Stops 	d.	Page Breaks 	

____	14.	
To fine-tune paragraph spacing, go to the ___________.

a.	Paragraph Dialog Box	c.	Styles Dialog Box 	
b.	Page Setup Dialog Box	d.	Font Dialog Box 	

____	15.	
To fine-tune line spacing, go to the ___________.

a.	Paragraph Dialog Box	c.	Styles Dialog Box 	
b.	Line Dialog Box 	d.	Page Setup Dialog Box 	

____	16.	
Types of lists include all of the following except ___________.
a.	Multi-Level List 	c.	Numbered List	
b.	Mirrored List 	d.	Bulleted List 	

____	17.	In Word 2010, WordArt is always inside a ___________.
a.	Picture Box 	c.	Shape Box 	
b.	Text Box 	d.	Table 	

____	18.	
To adjust the brightness and contrast of an image, click the ___________ command.
a.	Color 	c.	Artistic Effects 	
b.	Corrections 	d.	Adjust 	

____	19.	If you're emailing a document, you should compress the images in order to ___________.
a.	Decrease the file size	c.	Sharpen the pictures 	
b.	Increase the file size	d.	Alter the images 	

____	20.	From the Print pane, you can ________.
a.	Choose the page orientation 	c.	Choose the number of pages printed per sheet 	
b.	Choose the printer 	d.	All of the Above 	

____	21.	To change a shape's fill color, go to the ________ tab.
a.	Format 	c.	Shapes 	
b.	Drawing 	d.	Insert 	

____	22.	To add text to the top of every page, you should use a ________.
a.	Text Box	c.	Footer 	
b.	Header 	d.	Callout 	

Word
Answer Section

TRUE/FALSE

	1.	ANS:	T
Customizing The Ribbon 

You can customize the Ribbon by creating your own tabs with whichever commands you want. Commands are always housed within a group, and you can create as many groups as you want in order to keep your tab organized. If you want, you can even add commands to any of the default tabs, as long as you create a custom group in the tab.

1. Right-click the Ribbon and select Customize the Ribbon. A dialog box will appear.
2. Click New Tab. A new tab will be created with a new group inside it.
3. Make sure the new group is selected.
4. Select a command from the list on the left, then click Add. You can also drag commands directly into a group.
5. When you are done adding commands, click OK.

PTS:	1

	2.	ANS:	F
Spelling & Grammar Check 

The spelling and grammar check is not always correct. Particularly with grammar, there are many errors that Word will not notice. There are also times where the spelling and grammar check will say that something's an error when it's actually not. This often happens with people's names, which may not be in the dictionary.

If Word says that something is an error, you can choose not to change it. Depending on whether it's a spelling or grammar error, you can choose from several options:

For spelling "errors":
l Ignore Once: This will skip the word without changing it.
l Ignore All: This will skip the word without changing it, and it will also skip all other instances of this word in the document.
l Add to Dictionary: This adds the word to the dictionary so that it will never come up as an error. Make sure that the word is spelled correctly before choosing this option.

For grammar "errors":

 Ignore Once: This will skip the "error" without changing it.
l Ignore Rule: This will skip this "error" as well as all other instances that relate to this grammar rule.
l Next Sentence: This skips the sentence without changing it, and leaves it marked as an error. That means it will still show up if you do another Spelling and Grammar check later on.

If you're not sure about a grammar error, you can click Explain to see why Word thinks it's an error. This can help you determine whether you want to change it or not.

PTS:	1

	3.	ANS:	T
Changing a Text Box's Appearance
To Change the Text Box Shape:
1. Select the text box. A new Format tab appears with Drawing Tools.
2. Go to the Format tab.
3. Click the Edit Shape command
4. Click Change Shape to display a drop-down list.
5. Select the desired shape from the list.

To Choose a Shape Style:
Choosing a Shape Style allows you to apply a preset fill and outline color, and in some cases, other effects such as beveling and shadow. You don't have to pick a style for your text box, but it can help you save time or experiment with different appearances.
1. Select the text box. The Format tab appears.
2. Select the Format tab.
3. Click the More drop-down arrow in the Shape Styles group to display more style options.
4. Hover the mouse over the styles to see a live preview.
5. Select the desired style.

To Change Shape Fill:
1. Select the text box. The Format tab appears.
2. Click the Format tab.

Changing the Fill Color:
3. Click the Shape Fill command to display a drop-down menu.
4. From the drop-down menu, you can select a color from the list, choose No Fill, or select More Fill Colors to use a color that's not on the list.

To Change the Shape Outline:
1. Select the text box. The Format tab appears.
2. Click the Shape Outline command to display a drop-down list.
3. Select a color from the list, choose No Outline, or select More Outline Colors to use a color that's not on the list.
4. From the drop-down menu, you can change the outline color, weight (thickness), and whether or not it is a dashed line.

PTS:	1

	4.	ANS:	T
Word has several different types of breaks that you can add to your document to change the layout and pagination. Each type of break serves a different purpose and will affect the document in different ways. Page breaks move text to a new page before reaching the end of a page, while section breaks create a barrier between parts of the document for formatting purposes. Column breaks split text in columns at a specific point.

By Default breaks are hidden from view.

PTS:	1

	5.	ANS:	F
In some cases, the display text might be the same as the address. When
you're creating a hyperlink in Word, you'll be able to choose both the address and the display text or image.

To Insert a Hyperlink:
1. Select the text or image you would like to make a hyperlink.
2. Right-click the selected text or image and click Hyperlink. Or, if you would prefer, you can right-click in a blank area of the document and click Hyperlink.
3. The Insert Hyperlink dialog box will open. You can also get to this dialog box from the Insert tab by clicking Hyperlink.
4. If you selected text, the words will appear in the Text to display: field at the top. You can change this text if you want.
5. Type the address you would like to link to in the Address: field.
6. Click OK. The text or image you selected will now be a hyperlink.

You can also insert a hyperlink that links to another portion of the same document by selecting Place in
This Document from the Insert Hyperlink dialog box.

To Make an Email Address a Hyperlink:
1. Right-click the selected text or image and click Hyperlink.
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2. The Insert Hyperlink dialog box will open.
3. On the left side of the dialog box, click Email Address.
Creating an email hyperlink
4. Type the email address you want to connect to in the Email Address box and click OK.
Typing the email address and display text
Word often recognizes email and web addresses as you type and will format them as hyperlinks automatically
after you press the Enter key or spacebar.

PTS:	1

MULTIPLE CHOICE

	6.	ANS:	B
Backstage View
Backstage view gives you various options for saving, opening a file, printing, or sharing your document. It is similar to the Office Button Menu from Word 2007 or the File Menu from earlier versions of Word. However, instead of just a menu, it is a full-page view which makes it easier to work with.

To Get to Backstage View:
1. Click the File tab.
2. You can choose an option on the left side of the page.
3. To get back to your document, just click any tab on the Ribbon.

PTS:	1

	7.	ANS:	D
To Change the Font Size:
1. Select the text you wish to modify.
2. Click the drop-down arrow next to the Font Size box on the Home tab. A drop-down menu appears.
3. Move the mouse pointer over the various font sizes. A live preview of the font size will appear in the document.
4. Select the font size you wish to use.
You can also use the Grow Font and Shrink Font commands to change the size.

PTS:	1

	8.	ANS:	A
To Use the Save As Command:

Save As allows you to choose a name and location for your document. It's useful if you've first created a document or if you want to save a different version of a document while keeping the original.

1. Click the File tab.
2. Select Save As.
3. The Save As dialog box will appear. Select the location where you wish to save the document.
4. Enter a name for the document and click Save.

If you're using Windows 7, you'll usually want to save things to your Documents library, and in other versions of Windows you'll save them to the My Documents folder.

PTS:	1

	9.	ANS:	C
To Change the Page Size:
1. Select the Page Layout tab.
2. Click the Size command and a drop-down menu will appear. The current page size is highlighted.
3. Click the size option you desire. The page size of the document changes

PTS:	1

	10.	ANS:	B
Automatic Spelling and Grammar Checking
By default, Word automatically checks your document for spelling and grammar errors, so you may not even need to run a separate Spelling and Grammar check. These errors are indicated by colored, wavy lines.

l The red line indicates a misspelled word.
l The green line indicates a grammar error.
l The blue line indicates a contextual spelling error. This feature is turned off by default.

PTS:	1

	11.	ANS:	C
Automatic Spelling and Grammar Checking
By default, Word automatically checks your document for spelling and grammar errors, so you may not even need to run a separate Spelling and Grammar check. These errors are indicated by colored, wavy lines.

l The red line indicates a misspelled word.
l The green line indicates a grammar error.
l The blue line indicates a contextual spelling error. This feature is turned off by default.

PTS:	1

	12.	ANS:	C
To Hide Spelling and Grammar Errors in a Document:
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1998-2012 Goodwill Community Foundation, Inc. All rights reserved.
If you're sharing a document such as a resume with someone, you might not want them to see those annoying
red, green, and blue lines. Turning off the automatic spelling and grammar checks only applies to your
computer, so the lines may still show up when someone else views your document. Luckily, you can hide spelling and grammar errors in a document so that the lines will not show up on any computer.

1. From Backstage view, click on Options.
2. Select Proofing.
3. In the drop-down box next to "Exceptions for:" select the correct document (if you have more than one document open).
4. Put a checkmark next to Hide spelling errors in this document only and Hide grammar errors in this document only.
5. Click OK.

PTS:	1

	13.	ANS:	B
Tabs
Using tabs is often the best way to control exactly where text is placed. By default, every time you press the tab key, the insertion point will move 1/2 inch to the right. 

By adding tab stops to the Ruler, you can change the size of the tabs, and you can even have more than one type of alignment in a single line. For example, you could Left Align the beginning of the line and Right Align the end of the line by simply adding a Right Tab.

PTS:	1

	14.	ANS:	A
Paragraph Spacing
Just as you can format spacing between lines in your document, you can also choose spacing options between each paragraph. Typically, extra spaces are added between paragraphs, headings, or subheadings. Extra spacing between paragraphs helps to make a document easier to read.

To Format Paragraph Spacing
1. Click the Paragraph Group on the Home Tab, selecting the Line and Paragraph Spacing command.
2. Select Add Space Before Paragraph or Remove Space After Paragraph from the drop-down menu.

PTS:	1

	15.	ANS:	A
About Line Spacing
Line spacing can either be measured in lines or points. For example, when text is double-spaced, the line spacing is two lines high. On the other hand, you might set 12-point text with something like 15-point spacing, which gives enough height for the text plus a little extra space. You can reduce the line spacing to fit more lines on the page, or you can increase it to improve readability.

Line spacing is also known as leading (pronounced to rhyme with "wedding").

To Format Line Spacing:
1. Select the text you want to format.
2. Click the Line and Paragraph Spacing command in the Paragraph group on the Home tab.
3. Select the desired spacing option from the drop-down menu.
4. From the drop-down menu, you can also select Line Spacing Options to open the Paragraph dialog box. From here, you can adjust the line spacing with even more precision.

If you select At least or Exactly in the Paragraph dialog box, the line spacing will be measured in points. Otherwise, it will be measured in lines.

PTS:	1

	16.	ANS:	B
Bulleted and numbered lists can be used in your documents to format, arrange and emphasize text. Lists can be in the following formats:  bulleted and numbered lists, & multilevel lists.

Multilevel Lists
Multilevel lists allow you to create an outline with multiple levels. In fact, you can turn any bulleted or numbered
list into a multilevel list by simply placing the insertion point at the beginning of a line and pressing the Tab key to
change the level for that line. You can then use the Multilevel List command to choose the types of bullets or
numbering that are used.

PTS:	1

	17.	ANS:	B
You may want to insert a text box into your document to draw attention to specific text or to have the ability to easily move text around within a document. Text boxes are basically treated the same as shapes, so you can add the same types of effects to them, and you can even change their shape.

If you want, you can format the text inside the text box as WordArt, allowing you to apply 3-D effects and transformations to the text itself.

PTS:	1

	18.	ANS:	B
Image Adjustments

To Make Image Corrections:
1. Select the image. The Format tab will appear.
2. Click the Format tab.
3. Click the Corrections command. A drop-down menu will appear.
4. To sharpen or soften the image, hover over the Sharpen and Soften presets. You'll see a live preview of the preset in the document.
5. When you've found a preset you like, click on it to select it.
6. Click the Corrections command again.
7. Hover over the Brightness and Contrast presets to see a live preview.
8. When you've found one you like, click on it to select it.
You can also select Picture Corrections Options from the drop-down menu to refine the settings.

To Adjust the Color in an Image:
1. Select the image. The Format tab will appear.
2. Click the Format tab.
3. Click the Color command. A drop-down menu will appear.
4. From the drop-down menu, you can choose a preset from each of the three categories:
Color Saturation: Controls how vivid the colors are in the image.
Color Tone: Controls the "temperature" of the color, from cool to warm.
Recolor: Controls the overall color of the image. Use this option to make the image black and
white, grayscale, or to colorize it with a different color.
You can also select Picture Color Options from the drop-down menu to refine the settings.

PTS:	1

	19.	ANS:	A
Compressing Pictures
You'll need to monitor the file size of your documents that include pictures, especially if you send them via email. Large, high-resolution pictures can quickly cause your document to become too large, which may make it difficult or impossible to attach to an email. In addition, cropped areas of pictures are saved with the document by default, which can add to the file size. Word can reduce the file size by compressing pictures, lowering their resolution, and deleting cropped areas.
To Compress a Picture:
1. Select the picture. The Format tab will appear.
2. Select the Format tab.
3. Click the Compress Pictures command in the Adjust group. A dialog box appears.
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	20.	ANS:	D

PTS:	1

	21.	ANS:	B
To Change the Shape Fill Color:
1. Select the shape. The Format tab appears.
2. Select the Format tab. 
3. Click the Shape Fill command to display a drop-down list.
4. Select the desired color from the list, choose No Fill, or choose More Fill Colors to choose a custom color.

PTS:	1

	22.	ANS:	B
You can make your document look professional and polished by utilizing the header and footer sections. 

The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. 

Headers and footers generally contain information such as page number, date, document name, etc.

PTS:	1